10 Reasons to Standardize on an Enterprise-wide A/V System

1. Lower Acquisition Cost

The acquisition of one-off audio/video systems adds up, and not just in dollars. Procurement of each takes time and internal resources, even more so if the hardware, software, and installation services must be purchased from different vendors to create one solution. Look for a vendor who provides software, hardware and installation services for a complete “turnkey” video recording and observation system.

Example: When nursing, allied health, physicianassistant, social work, veterinary sciences, dentistry, education, business, and law programs, to name a few ,all need a video recording and observation system forskills training, it’s more cost-effective to purchase onesystem for your entire institution than for each programto acquire their own independent of one another.

2. Fewer Annual Fees

Annual recurring service costs accumulate and are more resource-intensive when you have different vendors and expiration dates to deal with. Centralize your license agreements with one enterprise-wide system to reduce the cost of annual service and support.

Example: Standardize on one audio/video system forone renewal date, process, and payment per year ratherthan getting calls to renew year-round from multiplevendors and having to track down contracts, signatures,and payment

3. Minimal Maintenance

A centralized system makes deployment and maintenance easier, which reduces burden on your IT and network teams. Avoid systems that require software installation on individual workstations, which complicates deployment, updates, and can create latency issues.

Example: Maintain your institution’s video capture system on one software instance, even when you add new equipment, to reduce potential points of failure and streamline maintenance of the solution.

4. Unified Support

Disparate systems make issues more frequent, and more difficult to diagnose and resolve due to lack of familiarity or determining which vendor supports what system to call for support. One system meansone vendor to contact.

Example: When you partner with one vendor, there’sone number to call for support. You know their team and they know yours and your system, so when there is an issue it’s more rapidly diagnosed and resolved.

5. Enhanced Education

Your educators implement successful programs already, so an enterprise-wide audio/video solution must enhance their learning outcomes and not impede them with technology unsuited to their needs. Look for a vendor who offers customsoftware configuration for each program.

Example: A configurable software provides each program with custom templates for video indexing, annotation, and assessment, as well as room names that reflect their learning space. When a law enforcement agency uses the audio/video capture system for interview recording they see templates to document case information. When a sports medicine clinic using the same video capture system, they see templates to capture patient session information.

6. Improved User Experience

Enterprise-wide software configuration supports permission-based workflows for observation, recording, and video distribution that make each program’s current processes more efficient. Familiar terminology and custom workflows per program improve adoption and ease of use, which increases employee satisfaction and enduring success of an enterprise-wide system.

Example: When an educator signs into the software, they see rooms they have permission to observe and video recordings from their students for playback. They only see templates specific to their courses to index videos, take notes, and evaluate student performance.

7. Custom Installation

The audio/video system hardware should also be designed specifically for each learning space. Avoid one-size-fits-all options that ignore the impact of acoustics and camera placement on user experience.

Example: For instance, a counseling program community clinic may require one camera, microphone, and start/stop button per room, whereasa mock courtroom for a law or social work programrequires multiple video inputs and advanced audio toisolate or mix multiple speakers in a larger space.

8. Reduced Risk

When you standardize on one audio/video system, you offer each program on campus a validated solution, which increases successful deployment and shortens the procurement process and time to implementation.

Example: If a music therapy program implements an audio/video system for skills training and six months later the college of education wants to implement a video capture system for teacher training, it’s as easy as calling your vendor and asking for a quote to add hardware and licenses to your existing system.

9. Security Compliance

Audio/video system security is imperative to maintain your information security compliance requirements or risk loss of federal funding and reputation. It’s easier to validate and maintain security compliance in one system than multiple systems. Look for a software that supports encryption of data in transmission using the latest encryption protocols and detailed user permissions.

Example: Detailed user permissions silo data andcontrol access to each feature in the software by program, by user groups within a program, and by individual user. Activity for each user should be tracked in detailed audit logs that include at least username, date and time, IP address, action, and object impacted by the action.

10. User Access Control

Look for a software that integrates with LDAP or SSO to manage user access to the system for your entire institution. Authentication protocols automatically addand remove users to appropriate user groups and helps manage the natural progression of students within theirprograms.

Example: When students are enrolled in a course, they may be added to the appropriate user group(s) in your video recording system based on specified criteria.

Provide each program at your institution with a custom, secure, video capture experience on one centralized system to lower your total cost of ownership and improvelearning outcomes.

Discover how universities use VALT for enterprise-widevideo capture to improve experiential learning.

Resources To Maximize Your A/V Capture!

Discover the latests guides, check-lists, blogs, webinars, and whitepapers that cover the topics of video and A/V and its impact on experiential learning, skill development, research, and evidence capture.

Guide

Higher Ed A/V Capture Planning Guide

Video

VALT for Simulation Demonstration